This post will reveal three different solutions for you to convert Outlook data files to PDF file format. A lot of users are struggling to convert Outlook file items into PDF files without losing any data items. To help users in doing so, we have come up with popular solutions to convert Outlook email data into PDF format.
“Hello friends, I need to convert emails messages from my large Outlook file to a PDF file for some reason. I first checked manual ways but they are lengthy ones. Therefore, I am looking for a quick solution to convert Outlook email messages to PDF. Can anyone help me to get a trusted solution to bulk convert Outlook emails into PDF files with attachments?’’
Like this query, our support team has received thousands of queries regarding Outlook mailbox to PDF conversion. Considering them, this post will help you to get the solutions.
Why convert Outlook data items to PDF a necessity?
Many times, users want their data in a format that is easier to work with. That’s why users need data in PDF format. It is a flexible and safest format for saving data. Also, this is completely platform-independent and you can view data from PDF files regardless of any type of software & application. Also, PDF files are highly secure in nature.
Due to all these reasons, users prefer PDF format over Outlook PST file.
3 Methods to Convert Outlook File data to PDF file
Here we will show you the best methods to save Outlook emails into Portable Document Format on Windows.
Method 1. Convert Outlook Mail to PDF with an Automated program
The highly trusted and verified approach to convert Outlook email items to PDF files is to use Datavare PST to PDF Converter. This application is completely advanced that can convert emails in bulk mode from Outlook to PDF files. Irrespective of Outlook PST file size, users can export their emails into PDF format.
- Install and open the software after downloading on the Windows system.
- Hit the Browse button and add your Outlook PST file.
- Check PST file data in the preview pane.
- Next, choose PDF format. You can pick the option complete PST or desired items to export into a PDF file.
- Set location for saving a PDF file using the Browse button.
- Press the Convert Now button for starting the conversion.
This will provide you with data in a PDF file. You can easily open this file with PDF Reader.
Note: Go for a free evaluation copy and check the working capability of this software before you invest in it.
Method 2. Using Print Option
If you don’t want to pay for the tool and you have a few emails to convert into PDF files from PST files then, this method can be useful for you. For this, MS Outlook installation in the system is a must.
- Open the MS Outlook program on your system
- Double-click on desired email message for opening it
- Go to File from the menu and pick Print
- Open the drop-down list and pick Microsoft Print to PDF
- Hit the Print option and then name the file.
- Now, click on the Save button and this will save emails as PDF files.
Method 3. Using Outlook options
If you wish to perform the conversion on a Windows system lower than Windows 10, you can go with this method.
- Open the Microsoft Outlook program
- Now, open the email message you want to export.
- Go to the File tab and then pick the option Save as
- This will open save as a dialogue box. Choose the folder where you need to save the exported file.
- Provide file name and pick HTML as the file type.
- Now, press the saves button to save emails in HTML format.
- Right-click on the HTML file and open this with MS Word.
- Go to the File option, choose to Save as and go with PDF for saving the file as PDF.
When to use Outlook to PDF Converter?
As we have discussed three different solutions to convert Outlook file items to PDF files. So, one must confuse about the method selection. Here we are mentioning situations where the only an automated tool can help you:
- When you want to safely convert PST email items with attachments into PDF
- For bulk export of Outlook files into PDF format
- When need to convert PST database to PDF without Outlook
- When a user does not technical skills.
Conclusion
The reason behind the conversion of Outlook email items to PDF does not matter at all. What matters the most is to have a reliable solution to convert Outlook mailbox data to PDF files. Through this post, we have elaborated on three different solutions. Among them, the simplest and hassle-free solution is an automated program. However, you can opt other two ways as well which will provide you with fruitful results.