This write-up will provide complete instructions to convert Zimbra Mail to PDF format.
You all know the importance of converting emails to a universally supported format like PDF, whether you are doing it for backup purposes, meeting compliance requirements, or sharing important communications. This guide will share the best methods for converting Zimbra emails to PDF format with attachments.
PDF is a highly used and compatible file format to save email data. It allows users to access their data on every platform. Also, PDF files are well-known for their security. Hence, a lot of Zimbra users prefer to convert their data into PDF format.
The upcoming section of this post will show you the reasons and then the conversion process. So, let us get started.
Why do users prefer PDF format?
Here are the following reasons to convert Zimbra Mail to Adobe PDF format:
- PDF files can be quickly accessed from any device.
- Without permission, you can’t make any changes to the PDF file.
- With emails in PDF format, sharing them becomes easier for users.
- Your emails remain safe, as PDF files can be easily protected by passwords.
How do I manually convert Zimbra Mail to a PDF document?
If you are looking for a free solution, then you can get it with Zimbra, but this method is indirect and does not support bulk conversion. Let us check its steps:
- Start the Zimbra application
- Go to Preferences and then on Import/Export
- Pick the mailboxes you want to export and pick the TGZ format. Then, hit the Export button.
- Save the Zimbra TGZ file on your system.
- Now, extract the content of the TGZ file using WinRAR or 7-Zip extraction tools.
- Convert the extracted emails into EML or MBOX file formats using Thunderbird.
- Open the email. Hit on File – Print – Save as PDF.
Challenges faced by users to manually export Zimbra emails to PDF
As we already stated, the manual solution is indirect, so it will take time. Moreover, it won’t support bulk data conversion. Not only this, but non-technical users find this method tough. Thus, it’s better to choose an alternate solution.
Before we learn the automated method to convert Zimbra emails into Adobe PDF. Let us find out some queries of users.
User Queries
“I tried to convert Zimbra email data into PDF format using online Zimbra to PDF Converter, but it failed to save attachments. I want all my attachments to convert with Zimbra emails into Adobe PDF format. Can anyone suggest a way that can safely convert Zimbra emails with attachments to PDF documents?’’
‘For backup purposes, I decided to move my important Zimbra emails into PDF format. Is there anyone who knows a trusted solution to perform this conversion?’
Expert Tool to Convert Zimbra to PDF Document Format
To handle all errors and overcome the challenges of users to convert Zimbra mail to Adobe PDF, you can go with Datavare TGZ to PDF Converter. The software can immediately convert Zimbra emails with attachments to PDF format in bulk mode. Moreover, it effortlessly converts any large Zimbra file data to PDF format without any data loss.
It is programmed to convert smoothly thousands of emails from Zimbra desktop to PDF format. This prominent program is fully supportive of all Windows editions. Without any difficulty, all users can understand the conversion process.
Working of the software to convert Zimbra Mail to PDF
- Install and Open Zimbra to PDF Converter Software.
- After opening the software, add the Zimbra TGZ file.
- Find the data of the TGZ file in the preview pane.
- Pick the required emails to export from the Zimbra file.
- Choose PDF format as the saving type.
- Specify the required path to save a PDF file and press the ‘Convert’ button.
With these 6 steps, anyone can flawlessly convert Zimbra file data to PDF format. Now, let us know the advantages offered by this program.
Prime Features or Advantages of Zimbra to PDF Converter
- Convert multiple Zimbra email files to PDF format at once
- Include all attachments while converting Zimbra messages to PDF files
- Export Zimbra mailbox data to several known formats and cloud servers
- The filter option is available to move desired emails from the Zimbra mailbox to PDF
- Free monitoring of the software by installing the demo version
- Preview Zimbra mailbox data before exporting to PDF format
- Safe and secure conversion process without any trouble
- Easy interface and simple process of conversion
- Instant and accurate transfer of Zimbra email items to PDF
Conclusion
So, with this post, you came to know two different solutions to convert Zimbra Mail to PDF format. If you are fine with a manual solution you can go for it but you must keep patience and attention. Otherwise, the best solution is to choose a professional tool that quickly and safely performs the conversion.