There might be a scenario when users are in need of free & simple solution to convert PST file data to PDF format for easy accessing and sharing of data and for its safety. The primary advantage of this conversion is you don’t need Outlook anymore to access your important emails.
Adobe Acrobat is a reliable platform to access data anywhere and anytime. PDF files are easy to share and access. Also, they are reliable and secure in nature. Thus, a lot of users prefer to save their valuable data in PDF files.
On the other hand, PST files are not easily portable and accessible everywhere without Outlook. Moreover, these files are prone to corruption when reaching their maximum size limit. Hence, a large number of users need to convert Outlook data files to PDF file formats.
Core Benefits of Outlook PST File to PDF Conversion
Conversion of Outlook files into Adobe PDF format is highly beneficial for users:
- Availability to access PST mailbox data without configuring the Outlook application
- PDF files are too easy to share and transfer from one location to another
- You can even read PDF files on mobile devices
- There comes more security and you have permission to apply a password by converting Outlook emails to PDF file extension
- PDF files work as backup for Outlook PST file data
- PDF files are not dependent on any platform and easily readable by any PDF reader which is not possible with PST files.
- By conversion into a PDF file, you have got chance to share PST file data with another user who is not having Outlook
Free Manual ways to Convert Outlook PST Email Items to PDF file
There are two native methods that can assist you in the free conversion of Outlook mailbox data to PDF file format. These are using Microsoft Print to PDF feature or with the Adobe Acrobat plugin in Outlook. Let us explore all steps involved in both solutions.
Note: Prior you pick any solution, make sure to create a backup copy of the PST file.
Method 1. Print to PDF Feature of Outlook
For this method, you need MS Outlook installation.
- Launch the Outlook program. From the PST mailbox folder, select required emails to convert into PDF format.
- Now, go to File and choose Select Microsoft Print to PDF and check the selected emails preview and other settings. Hit the Print option.
- In the new dialog box for Save Print Output As, provide the name & folder for the resultant PDF file.
- The converted emails will be saved at your defined location.
Method 2. Using Adobe Acrobat Plugin
To use this method, you need the installation of the Adobe Acrobat Pro DC application on your system.
- Begin with opening MS Outlook
- Hit the Adobe PDF tab
- Pick emails from the mailbox folder and hit on the Selected messages option to choose to Create new PDF option from the drop-down list
- Provide file name and saving location. Then, hit on Save button to convert the PDF file to the provided location.
Challenges faced by users using Manual Methods
While converting PST email messages to PDF format via the manual method, you may face many issues like:
- Technical intelligence is needed to understand the steps
- If you don’t have MS Outlook, you are not permitted to use these methods
- Adobe Acrobat is a costly application so not all users can afford it
- Sometimes, the manual solutions failed to export attachments with PST email items to PDF file format.
- More time is taken by the manual solutions.
An Expert Solution to Convert Outlook PST to PDF with attachments
If you also think manual solutions are not your cup of tea then we would suggest you opt DataVare PST to PDF Converter Software. This is the most trusted expert solution that can convert all emails from Outlook PST files with attachments to PDF format. This utility can export emails from any large PST file with ease. You are just required to add the required PST file and this tool will automatically create PDF files from PST email messages. Moreover, the program is fully suitable for all Windows and MS Outlook versions.
Key attractions of this toolkit are:
- All emails and associated attachments safe conversion from Outlook PST file to Adobe PDF
- Suitably works with all kinds of PST files – archived, password-protected, ANSI and Unicode
- Take care of PST file actual structure, formatting, and other details
- No use of MS Outlook in migrating PST email items to PDF file format
- Display PST file entire content in preview pane prior to moving to PDF file
- Allow exporting PST email data to HTML & MHTML web page formats
- Option to convert complete PST file or desired PST file items into PDF file
- Freeware option to analyze software by converting the first 10 items per folder from source file to PDF file.
Conclusion
This article teaches free as well as paid solutions to users for conversion of PST email data to PDF format. Undoubtedly, you can use the manual way but it contains some drawbacks due to which high preference is given to automated tools. It has outstanding features for safely moving complete data items to PDF files from PST files.