Have you ever tried to learn why there is a need to Compress Lotus Notes NSF file Size? Lotus Notes is a popular email client among small to large organizations for management of emails, contacts, notes, journals, events, and other properties. Since it is an email client for organizations, the size of NSF files can exceed beyond its limit. Day to day emails, contacts, and other properties increase the size of NSF files. It can obstruct the function of the system and the email client as well. In this situation, all you need is to compress or compact the size of NSF files. Lotus Notes is complex to operate than MS Outlook. You can switch from Lotus Notes to Outlook. If the size limit of NSF files exceeds, it can develop errors and an error message will appear reading: “Warning, database has exceeded its size warning threshold”.
The message must be taken as a warning because large files can be inaccessible. If you notice the message more than one time, your next step must be reducing the NSF file size. If you ignore the warning message, you may get the following message “Cannot allocate database object, the database would exceed its disk quota”. It can lead to data loss.
Reasons for Increased Lotus Notes NSF file Size
There could be several reasons for large size NSF files. It can lead to unallocated Domino/Lotus Notes email client.
- In the process of sending and receiving emails and other databases, there is a possibility of collection of unnecessary or duplicate emails.
- Another reason to increase the NSF file size is the presence of large attachments in your important or redundant emails.
- When you delete an email in your NSF file, it goes to the Trash folder. It means the item is not deleted from the following NSF file. It would lead to collection of soft-deleted or trashed data items.
- Check your draft folder occasionally and remove unnecessary data. You may have unnecessary gathering of drafted messages.
- Since businesses share a variety of emails. If you receive various emails holding Graphics elements, it would increase the file size.
These are some factors that lead to increased Lotus Notes database file.
Some Ways to Reduce/Compress Lotus Notes NSF file Size
There are primarily two ways to compress Lotus Notes NSF file Size. One is manual solutions and the other is automotive tools.
Method-1: Compressing Lotus Notes NSF file with the Help of Lotus Notes Client-
- Access IBM Lotus Notes (version 9.0) email client on your system.
- Now, press the File menu and select the Properties (alt+Enter)
- A new window will open, click on the Database option from the below given options.
- Select the i (info) tab to know about the size of the selected NSF mailbox file.
- Press the Compact tab to compress the selective Lotus Notes database file size.
Method-2 Compacting An NSF file with the help of Domino server-
- Access Domino Server to open the app.
- Now, select the Server/Program
- Then, select the Configuration Folders option and then Add Program
- Provide the details of the mailbox file in their respective fields.
- Finally, hit the Save and Close tab to complete the process.
Method-3 Reduce Lotus Notes file size with the Help of Domino Server Console
- Access Domino server console.
- SHere you need to provide a command- load Fixup –f database.nsf and wait for the process to complete
- Now, enter the second command – load Compact-B database.nsf and wait for the process to over.
- The last command to enter- load Compact –c database.nsf to end the procedure.
Also Read – Compress Outlook PST file size
It is one of the most effective methods to reduce the NSF file size if you receive the “Warning, database has exceeded its size warning threshold” message.
Final Words:
The error mainly comes with the large NSF data files. In order to avoid the NSF file corruption, the need for processing to compress NSF file is an essential step to compress Lotus Notes NSF file size. It keeps the NSF file free from any error or issue. In this article, we explained all possible steps to approach the process to reduce the file size and compress the NSF file without any hassle.